Data Protection Information for Job Applicants

You are intending to apply – or you have recently applied – for an employment with Robotron, or an apprenticeship, BA student placement, student traineeship, internship, or the supervision of your student thesis.

With the following information we provide to you an overview of the processing of your personal data by Robotron, and of your statutory rights. Robotron is obliged to provide this information (Art. 13, 14 General Data Protection Regulation – GDPR).

 Please scroll down for the information in English language.


1 Controller

The Controller who is responsible for the processing of personal data is:

Robotron Datenbank-Software GmbH
Stuttgarter Straße 29
01189 Dresden

Tel.: +49 351 25859-0
E-Mail: info(at)robotron(dot)de

 

2 Data Protection Officer

You may contact the Data Protection Officer of Robotron Datenbank-Software GmbH as follows:

Robotron Datenbank-Software GmbH
Datenschutzbeauftragter / Data Protection Officer
Stuttgarter Straße 29
01189 Dresden
Germany

Tel.: +49 351 25859-2543
E-Mail: datenschutz(at)robotron(dot)de

 

3 Purposes and legal basis of the processing of personal data

We process the personal data as provided by you in the course of the application procedure, in particular the following:

  • Name
  • address
  • date of birth
  • communication Details
  • professional and/or school qualifications
  • qualification certificates
  • evaluations
  • salary data

Any processing of personal data will observe the statutory data protection provisions.

The personal data is processed insofar as it is necessary for the application procedure, for the purpose of decision-making regarding conclusion of an employment relation, or for performance of any pre-contractual measures.

The legal basis for the processing of personal data is Art. 6 (1) lit. b) GDPR, and § 26 Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG).

   

4 Recipients of personal data

Your personal data will only be available to such internal Robotron recipients who are involved in the application procedure.

 

5 Storage period

The personal data will be stored for the duration of the application procedure. Where no employment relation is concluded, your da-ta will be deleted within 6 months, unless you have consented to a longer storage, e.g. if you wish that we use your documents for future applications.

Insofar as statutory retention periods apply, your data will be stored at least for that term.

 

6 Your rights

In case of questions or requests regarding data protection, you may at any time contact Robotron. Robotron will quickly work to solve your request in order to find a solution that fully satisfies your interests and rights. For any concerns, you may also contact the Robotron Data Protection Officer.

The persons affected by the processing of personal data have in particular the following statutory rights:

 

a) Right of access to personal data (Art. 15 GDPR)

You have the right to obtain from Robotron confirmation as to whether or not personal data concerning you is processed. In this case, you can request from Robotron particular information, as well as a copy of the respective personal data.

 

b) Right to rectification of inaccurate personal data (Art. 16 GDPR)

You have the right to obtain from Robotron the rectification of inaccurate personal data concerning you, and/or the completion of incomplete personal data.

 

c) Right to erasure of personal data (Art. 17 GDPR)

You have the right to obtain from Robotron the erasure of personal data concerning you. This applies in general only where no legitimate legal basis for processing exists (any more), and where there are no statutory exceptions that exclude an erasure.

 

d) Right to restriction of processing of personal data (Art. 18 GDPR)

Under certain circumstances you may have the right to obtain from Robotron the restriction of processing of personal data concerning you. This applies to specific statutory cases; as a consequence a further processing will (temporarily or perpetually, as applicable) be subject to particular restrictions.

 

e) Right to data portability (Art. 20 GDPR)

In cases where the processing of personal data is based on a consent and is carried out by automated means, you may request to receive the personal data which you have provided in electronic format, in order to enable you to transfer this data to another controller.

 

f) Right to object against processing of personal data (Art. 21 GDPR)

The right to object applies in cases where the processing of personal data is carried out for the purpose of legitimate interests pursued by Robotron, or for direct marketing. As a consequence, a particular balancing of interests must be carried out.

 

For further details regarding the described rights please refer to the particular statutory provisions. There may also apply exceptions deriving from the statutory provisions, so that the described rights may not always fully apply.

 

g) Right to withdraw consent

Where you have given your consent to the processing of personal data, you have the right to withdraw your consent at any time. The lawfulness of processing based on consent before its withdrawal is not affected.

 

h) Right to lodge complaint with supervisory authority

Finally, you also have the right to lodge a complaint with a supervisory authority (responsible for Robotron is the Data Protection Officer for the Free State of Saxony).

 

7 Provision of personal data

The provision of the particular personal data is required for the decision-making regarding conclusion of a contractual relationship between you and Robotron. Such contractual relationship may in particular be an employment, or an apprenticeship, BA student placement, student traineeship, internship, or the supervision of your student thesis, according to your application. Your are not legally obliged to provide your relevant personal data. However, please note that where necessary data or information is not provided, Robotron may be unable to make a decision, so that the conclusion of a contract may not be possible.